• Candidate must reside within a 30-minute commute to downtown
  Indianapolis.


• Position is on-site Monday thru Friday for the first 90 days. After
  90 days there is a potential for 3 days on-site, 2 days remote.


• Interviews will be conducted Via Teams Interview; 2nd interviews
  will require in-person attendance.   


• Initial contract is expected to be 6 months duration, with a
  potential to extend further or for hire.

About the
Department of Education:

We are dedicated to
providing the highest quality of innovative support to Indiana's schools,
teachers, students, and parents. We are proactively working with educators,
policymakers, business leaders, and community-based organizations to achieve
our mission of "Working Together for Student Success."

About the Job:

The Contract
Specialist reports to the Director of Academic Planning and Operations and
works with other academic staff and contractors. The Contract Specialist is
responsible for maintaining large scale, complex, multi-million-dollar
contracts, as well as oversight of scope and schedule related to academic
programs, contracts, and grants. The Contract Specialist stays abreast of
current policy in order to answer questions related to associated work as
needed.

The essential
functions of this role are as follows:

• Defines and monitors contract performance metrics to ensure
  contracts are developed and executed on schedule, vendor meetings and
  deliverables occur in accordance to agreed upon timeframes, and invoices
  are received and processed in a timely manner


• Monitors contracts and initiate appropriate action with business
  owners to ensure amendment procedures or new procurement procedures are
  launched prior to ending dates.


• Collaborates with Senior Program Management Specialists to review
  risks in Master Project Plan in relationship to executed contracts.


• Facilitates contract execution with contractors, including
  scheduling and deliverable submissions and interaction with contract and
  Master Project Plan.


• Manages scope of work development for mid-level to multi-million
  dollar projects with collaboration from team members and follows protocol
  for establishing as yellow sheets, grants or formal contracts.


• Manages contract executions and amendments according to defined
  internal schedules and following state procurement guidance.


• Manages invoice review process related to contracts to ensure
  alignment to budgets or billing schedules prior to payment.


• Leads and attends applicable vendor calls to note upcoming work and
  any potential deviations from approved contract terms.


• Assists with the day-to-day aspects of Academics programs.


• Communicates clearly and efficiently with educators, contractors,
  and IDOE staff.


• Works cooperatively and collaboratively with contractors and IDOE
  staff members.


• Assists the Director of Academic Planning and Operations, other
  Academic leadership staff, and Chief, as needed.


• Adheres to local, state, and federal laws and policies.

The job profile is
not designed to cover or contain a comprehensive listing of activities, duties
or responsibilities that are required of the employee. Other duties,
responsibilities and activities may change or be assigned at any time with or
without notice.

What You'll Need
for Success:

This person must
have the following requirements to be considered for employment:

• Bachelor's Degree required


• 3 years contract management experience required


• 3 years contract management experience required


• Ability to work as part of a team


• Strong interpersonal and communication skills


• Experience working in and with schools


• Strong attention to detail


• Proficient in Microsoft Office and Google Drive software,
  specifically Word, Excel


• Ability to maintain detailed records and files