Clerical AssistantAPPLY FOR JOB

Clerical Assistant 2 - Part Time
2:30p-10:30p evenings. Could include alternate hours due to vacation coverage.
Approximately 20 hours a week.
Purpose of Position/Summary:
Nursing Administration secretaries provide all clerical support to the ADON’s and Nursing Supervisors, including completion of reports, tracking data, etc. Nursing Administration secretaries coordinate all nursing staff payroll and time records. Create/maintain daily staff schedules for each unit.
Monitors emergency systems for the entire hospital. Handles switchboard duties from 8:00pm – 8:00am. Nursing Administration secretaries may be the first contact with families, visitors and others by phone or in person for various questions/concerns. Other tasks are completed on an as needed basis as assigned.
Essential Duties/Responsibilities:
• Answers all incoming calls to Nursing Administration which provides essential information regarding patients, staff and other matters.
• Develops and maintains daily nursing schedules for review by the supervisors that promote adequate staffing for each unit according to target staffing.
• Obtains additional staff by calling for voluntary overtime/mandatory overtime according to ESH policies when staffing levels are not met due to call-ins, patient appointments, 1:1 assignments and vacancies.
• Answers phones promptly by department and name.
• Manages several multiple phone lines simultaneously.
• Takes and relay messages correctly as given.
• Records staff call-in record in the record book at the time of the call.
• Makes announcements on the PA system as needed.
• Calls work orders into maintenance, logging all orders in the maintenance log.
• Assists the scheduling of interviews of selected applicants following the direction of the ADONs.
• Maintains on call board directory daily.
• Monitors emergency systems for the hospital; e.g.fireboard and weather conditions.
• Announces codes on PA system as they occur (e.g. Code Blue, Code Red, Dr. Jack Armstrong)
• and follows through with appropriate notifications (Sonitrol, on call physician, ambulance calls as directed).
• Facilitates smooth operation of command post in emergency situations at the direction of the ADONs/Nursing Supervisors.
• Organizes the escorting of patients for medical appointments with security and nursing staff.
• Completes 590 forms on patients as the need arises.
• Maintains office supplies.
• Assists with scheduling inservices for nursing staff.
• Prepares spreadsheets, typing of memo's and other duties with minimal direction as assigned per supervisor.
• Uses technology for charting electronic information
Job Requirements:
• High School Diploma or GED.
• Six (6) months clerical, secretarial, word processing or related experience, or accredited college training in a related field preferred.
• Must obtain CPR and CPI certification, demonstrate ability to perform techniques, and maintain certification throughout employment.
• Demonstrates strong computer skills to use the following computer programs: Word, Excel, and Outlook as well as other programs as needed.
• Demonstrates good interpersonal skills, good verbal and written communication.
• Properly uses and maintains the copier, scanner and fax machine.
• Properly uses phone and PA system
• Demontratres compentency in the use of the fireboard.
• Fulfills overtime requirements as required.
Type: Contract | Location: Indianapolis, Indiana


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